Expert answer:Project Schedule – Project Management Tool for Welfare CrisisFor this assessment, use Microsoft Project to create a preliminary
schedule for the project you selected in Assessment 1. Microsoft Project
is provided through a Toolwire virtual desktop for your use to create
the project schedule. If you already have Microsoft Project (2007 or
later) on your computer, feel free to use your own version.Be sure to use the following resources as you complete your assessment:Review the Concept Map (linked in the Resources under the Capella
Multimedia heading) to see how the project schedule fits into the
project management life cycle. (attached)Complete the following:Have tasks driven by duration (that is, do not enter a start or a
stop date, but let Microsoft Project calculate the time required).Use summary tasks to organize the schedule into project phases. Note that:
Summary tasks do not have duration.Microsoft Project rolls-up the sub-tasks or “sums” them in the summary task.
Include tasks that start as soon as possible.Provide adequate detail to describe the project.Determine predecessors and completion dates.Determine deliverables ending with a milestone.Develop a review (either technical or executive) for each phase.Incorporate industry best practices to successfully meet schedule plans.Submit your project schedule as a Microsoft Project file.
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2018010405350420171121030602project_analysis__selection__and_charter.doc
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Running head: PROJECT ANALYSIS, SELECTION, AND CHARTER
Project Analysis, Selection, and Charter
Name
Course
Tutor
Date
1
PROJECT ANALYSIS, SELECTION, AND CHARTER
2
Project Analysis, Selection, and Charter
Project Charter
Project Title: Project Management Tool for Welfare Crisis
Project Start Date: 21st November 2017
Projected Finish Date: 21st November 2018
Budget Information: Estimated Budget to complete is USD 10,000
Project Manager: Mark Jones, jones.mark@hotmail.com, +1999456784
Business Need
According to portfolio committee, there are 15 national poverty relief programs and 1933
projects in all the nine provinces. All this programs and projects have failed to deliver
according to their instructed purpose. The work of this project is to provide a roadmap to how
the programs and the projects can deliver to the persons as stipulated in the government
policies driving the projects. While delivering to the respective persons, one of the main issues
will be coming up with a tool that can cater for welfare crisis. The tool for welfare crisis will is
to ensure that the programs and projects can be delivered promptly and as efficient as possible.
Project Objectives
Create a management plan that will help in streamlining the responsible arms that drive relief
programs and projects.
The major deliverables for the project will be to:
•
Generate a consolidated project status report
•
Extract the details of all the programs and projects that were being run.
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2
PROJECT ANALYSIS, SELECTION, AND CHARTER
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Approach
In this project, the approach that will be applied is the Kanban approach. The team will focus
on having lean principles and strict processes that will ensure increased efficiency (Leach,
2014). The team members on board will be ones that can self-manage themselves. The project
team members though have their distinctive roles, they are required under Kanban to be
flexible enough and ensure that there is improved team focus especially on the things that
matter, that is, the key deliverables.
While at it, the team members will ensure that the workflow is as visible as possible, there is
limited work in progress, lead time is measured, and the process policies is made explicit as
much as possible while at the same time assessing the opportunities to improve (Leach, 2014).
Assumptions/Constraints/Dependencies
Assumptions
It is assumed that all the information that is needed about the project are all kept under the
director general.
Additionally, it is also assumed that the project will apply the director general model and its
terminology.
Also, the required infrastructure is assumed to be in place and there are no other updates that
are required.
Constraints
The primary constraint in the project is resources. Even though the organization has set aside
funds for the coming up with the tool for welfare crisis, the amount may not be sufficient. For
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PROJECT ANALYSIS, SELECTION, AND CHARTER
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instance, the amount may just be enough to facilitate training of employees after introduction
but may not cover the entire cost.
The other critical factor is time as it is likely to impact on the overall outcome. According to
the tool design, the people involved should be very keen so that they can achieve the best
result. Even though it may take time to get the entire work done, it is necessary to be aware of
time constraint factor to ensure that the project outcome is not substantially affected.
Dependencies
The project is dependent on the director general model and its terminology.
Initial Risk Factors
There are multiple risk factors that have been identified up to date that may hamper the
deliverability of the project. The risk factors include:
1. Presence of data discrepancy arising from the large number of projects being
undertaken.
2. Having multiple teams in place.
Regulatory Cost/Impact
While undertaking this project, the total cost estimated is $10,000. Every of the identified tasks
to be executed will have funds allocated to them. There is need to consider that the funds will
also be part of the consultative and allowances for the various meetings that will be deemed
necessary during the project. Because most of the tasks and costs expected are specific, there
may not need to have miscellaneous expenses. Nonetheless, there are practical measures in
place to ensure that all forms of emergency are catered for whenever they arise. Any issue that
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PROJECT ANALYSIS, SELECTION, AND CHARTER
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arises will be addressed on a situation basis. When all these factors are considered, it is
possible to evade the chance of the project ever running into crisis. In the past, projects have
always been affected by the inadequacy in budget preparation. Mostly, the insufficiency in
finances has always been a hinder in achieving the project objectives. Because of the same, the
budget and the cost involved will be one that can address all the significant aspects and issues
while at the same time allowing for more time to adjust. The main thing is that the project
meets the needs of the various programs without a crisis ever happening again.
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PROJECT ANALYSIS, SELECTION, AND CHARTER
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Roles and Responsibilities
Role
Name
Organization and
Contact Information
Position
Project sponsor
Mercy City
Manager
mercycity@gmail.com
Project manager
Mark Jones
Head of ICT
jones.mark@hotmail.com
Board
Kiep Kim
Chair
kiepkim@gmail.com
IT Specialist
Sarah Mike
Manager IT
sarahmike@ymail.com
IT Specialist
Tender Jones
IT Supervisor
tenderjones@gmail.com
Chairperson
Sign-Off
Team Member Signatures:
_______________________________________________________
Project Sponsor: Mercy City
_______________________________________________________
Project Manager: Philips Ken
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PROJECT ANALYSIS, SELECTION, AND CHARTER
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_______________________________________________________
[Title: Board Chairperson
_______________________________________________________
[Title: Project Manager- IT Department
_______________________________________________________
Title: Project Supervisor- IT Department
Comments
All are committed to see the project be a success.
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PROJECT ANALYSIS, SELECTION, AND CHARTER
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Reference
Leach, L. P. (2014). Critical chain project management. Artech House.
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