Expert answer:Computers Use in Business Administration
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joshua_walker_b._admin._how_computers_are_used.doc
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Joshua Walker
Fundamental Computer Concepts & Applications
Introduction
In this generation, most businesses use computers to complete their daily activities. They
can use computers in contacting clients, inputting data and would allow a company to be more
efficient in the way it manages its affairs compared to some of the traditional methods of using
paper and manila. There are diverse types of computers a business can use including laptops,
smartphones, and tablets depending on the need of a firm (Strassmann, 1990). A business
administrator is a person with the responsibility of managing and organizing a company while
also implementing essential decisions. Before computers came into play, business administrators
had a way of handling their jobs, but with their introduction, the work of administrators was
revolutionized making their jobs easier than before.One of the ways administrators use a
computer is to communicate with the organization members. Communication with the members
has been easier for administrators unlike in the past where they had to schedule physical
meetings with their members and staff. The use of mobile phones could not help either when
passing a lot of information to several people especially when passing detailed information. With
the improved computers, administrators can schedule meetings in the comfort of their workers
even with some of their members who are several miles away from them by setting up
conference calls.
Discussion
Conference calls make it easier for the other business players to interact with one another
and pass the necessary information they require and can be detailed. With video conference, it is
almost like having a face to face meeting since the people communicating would be seeing each
other albeit via a screen. Business administrators can also use emails when passing their
communications which are way cheaper and faster than the use of traditional mail and letters.
Emails can also send a lot of information over a brief period. Computers also help in organizing
data especially with the increasing quantity of data in various businesses. Some of this data may
include financial documents, reports on production efficiency and the information on the
competing firms. With correct settings, the computer would organize the files well which makes
it easier for retrieval when in need. There is also the option of backing up the data on some of the
crucial files thus providing an administrator with a safety cushion. Additionally, computers also
allow the marketing of the business by the creation of a website, making advertisements and
completing the marketing campaigns. There is a software which can be used to edit and
customize the ads which are created in-house making the advert more appealing and depicting
the picture of the firm. With their website, a company can be able to upload some of their latest
content which can be accessed publicly by anyone having the link to the website. With
competitions growing in the business field, it is essential for administrators to develop ways of
competing with the other businesses. One would have to research to know what they must do to
stay competitive. Computers make it easier in researching with the various search engines online
with various amounts of data. Social networks also help in getting the views of their customers
on the ways of improving their business. Social media also forms the basis where one criticizes
some of the products or services offered by the firm. A good administrator would go through
such criticism and get to the bottom of them and try to find ways of improving on them
(Richards & Richards, 1994). Computers also help in the education of the employees on some of
the software, company policies, standard procedures, and safety. Businesses would therefore not
go through the challenge of hiring teachers and instructors to teach their employees since there
are forums online with the required information. There are also webinars online with live
questions and answers which would be useful to the employees.
Conclusion
Summarizing up, With the main idea of business being buying and selling of products at
a profit, computers would help in managing their inventories and supplies efficiently. It can also
be useful to the small businesses in tracking and managing the basic supplies. With the use of
computers, a business can introduce the sale of their products online which would improve their
customer base. They would be able to reach more people in a shorter period thus increasing their
profits. A business manager would thus be successful in their work with the improvement of
efficiency in managing the business and the sale of their products. A computer would also help
business managers when writing reports. The use of typewriters in the past would take much
time with several redactions made on the document until the desired one was achieved. Using a
computer allows one to correct what they are typing with the spell checks available in the
modern machines thus saving on time. Computers also save money to the business since there is
no need of printing the reports when the offices have computers as one can access a soft copy.
They also make it cheaper for managers when they are making memos to circulate to their staff
members since there is no need of printing them but rather sending them via email.
Announcements and any information a manager would like to pass becomes easier with the use
of computers.
Refences
Richards, T. j., & Richards, L. A. (1994). Using computers in qualitative research. Handbook of
qualitative research, 2.
Strassmann, P. A. (1990). The business value of computers: an executive’s guide. Information
Economics Press.
…
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