Expert answer:Professional Email: Summarizing the Work Week of a

Answer & Explanation:The summary of the work should be in the computer engineering field..professional_email.pdf
professional_email.pdf

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Professional Email: Summarizing the Work Week of an Engineer
For this assignment, you will write a professional email to your supervisor in which you account for the time you have
spent working during the week. Here is the scenario:
You are a first year engineer in a large private civil engineering firm in the DFW Metroplex. You have been assigned to
work on parts of several of the major projects for the firm. Because all of the projects are being paid for by the firm’s
clients, the engineers must keep records of the time spent on each project in order for the firm to bill the clients; this is
how the firm makes its money! Each week, the junior engineer (you), must send a summary via email to the firm partner
who is your supervisor. The name of the firm is Smart Engineering, and your supervisor is Ms. Kayla Olivera.
When you prepare your professional email, you will use the engineer’s billing log on the last page of this assignment.
Imagine that you are the junior engineer who performed the tasks listed and kept the records. Write a professional email
following the guidelines from your textbook (pages 96 to 98) and from this article in Business Insider. Summarize for
your supervisor all the work you have undertaken during the week. Keep your email brief, but include enough details to
assure your supervisor that you are working diligently and keeping good records.
Organize your ideas by synthesizing each project and its billing information from the billing log. Have a paragraph for
each project. You may need to gather data from several days of the billing log as most engineers will work on several
projects during a given day. You will prepare your assignment in a Word doc. A Sample of what information you need to
provide may be found on the last page of this assignment. The content sample on the next page is based on an attorney’s
work week, but provides a good model on how to group projects together for summary purposes.
Smart Engineering Work Record for Week of: Jan. 10 to 15, 2016
Employee: YOU
Client
Rockwood Golf
Arlington Parks
Dept.
Castle Homes
Castle Homes
Castle Homes
Castle Homes
Arlington Parks
Dept.
Rockwood Golf
Rockwood Golf
Arlington Parks
Dept.
None
Project Name
and Billing
Number
Retention Pond
# 4571
Synergy Playground
Site
#6612
King Subdivision
#7777
King Subdivision
#7777
King Subdivision
#7777
King Subdivision
#7777
Synergy Playground
Site
#6612
Retention Pond
# 4571
Retention Pond
# 4571
Synergy Playground
Site
#6612
None
Work Performed
Date
Time
Spent
Site visit with team to determine issues with
drainage
Continued work on AutoCAD site plan for
community center complex
1/10
4 hours
1/10
2 hours
Team meeting to review permit requests to
city of Argyle
Drafted environmental impact report
1/10
1 hour
1/12
7 hours
Reviewed draft of environmental impact report
with team.
Revision of environmental impact report
1/13
2 hours
1/13
4 hours
Presented site plan to Director of Parks and
Rec.
1/13
2 hours
Drafted report for city of Calvert on impact of
the proposed storm water retention pond on
the existing storm sewer system
1/14
5 hours
Team meeting to review preliminary draft
report
Email exchange and followed by phone
conversation to discuss site plan revisions
1/14
2 hours
1/14
1 hour
Attended review course for PE certification at
UT Arlington
1/15
8 hours
Professional Email: Summarizing the Work Week of an Engineer
Sample Email Summary
NOTE: This is a sample for organization of the email content. You will submit your
work as a Word.doc.
Format for your Word.doc
Your Name
ENGR 1300 Section #
Writing Instructor Name
To: boss@engineering.com
Subject: Format for Assignment #16
Dear Student,
When you prepare your Professional Email Assignment, you will be using an MSWord document rather than
an email window. Use the example you are reading now as a reference for required components and how they
will look in a Word document. However, this is only one paragraph, and your assignment will have more
paragraphs. You will need to include an electronic signature similar to the one below that lists your name and
contact information. Of course, your email will be longer than the one you are reading.
Sincerely,
Writing Instructor
Writing Instructor, Ph.D.
English Department
The University of Texas at Arlington
P.O. 19035, Arlington, TX 76019
email@uta.edu
817-272-2692
Checklist for Assignment
1. Must have “To” line with address to employer.
2. Must have “Subject” that is informative and appropriate to task.
3. Must follow best professional email practices.
4. Must include a greeting or salutation, naming the addressee.
5. Must summarize and organize work log in clear, concise language, but also include
important details of work week.
6. Must include sender’s name and a complimentary closing: (The complimentary close is
a short and polite remark that ends your letter.)
7. Must include an electronic signature with all important contact information.
8. Must be free of errors and show evidence of careful preparation and proofreading.
Make sure to review the Business Insider advice on professional emails.
…
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