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Answer & Explanation:Project Management: Evaluating The Scope
Assignment
Requirements:
Write a 800- to 1,250-word scope verification paper in which you identify the customer and business needs as the theme for the project that is listed in the documents under the “Attachments” section below. Complete the following in your paper: Address circumstances the project might consider for change.Identify which process from the project management processes might apply and how the change might facilitate the project’s success.Format your paper consistent with APA guidelines.
Additional
Requirements:
Complete the
assignment using your own words with correct spelling, punctuation, and
grammar in APA format. No plagiarism.
If you are not
using your own words or if you are quoting any information or definitions,
make sure to cite the information by using proper APA format citations and
don’t forget to include the source of the information as a reference on
the references page by using proper APA format.
Read and use the
attached PDF and/or Word document(s) listed under the attachments section in
order to understand the necessary information in order for you to be able
to complete the assignment accurately and completely.
Attachments:Planning Process Groups Paper My Part.docx Scope Statement Paper U.docx Project Management Tools And Techniques My Part U.doc
scope_statement_paper_u.docx
project_management_tools_and_techniques_my_part_u.doc
planning_process_groups_paper_my_part.docx
Unformatted Attachment Preview
Scope Statement
Scope Statement
Scope Statement
Project Scope
The vision for the project is to have an extensive community where all the children of lowincome earners, as well as those with high income, are equally looked after, in the quest to
promote their interaction skills while growing and developing. The project is aimed at embracing
the responsibility of the entire society as a whole, and at the same time ensuring that parents and
caregivers are left to do other productive tasks for the benefit of the society and the nation at
large. This project is aimed at covering an extensive area as well as incorporate aspects of
diversity in service provision (Bollingtoft, 2009). The objectives of the project include;
a) Improving the standards of living for most families.
b) Releasing parents of stress while wondering who will take their part in caring for children
while at the same time, they try to remain productive.
c) Provision of affordable daycare centers for the children from the low-income families
d) Creation of employment for in the form of caregiving staff.
e) Impacting social skills on these children
f) Creating a center for playing and interacting with other children from the same locality.
g) Creating a center for the parents to meet, interact and create a network where they can
come up with programs to help in the development of their children.
h) Creating more free time for the parents to concentrate fully in their work.
i) Ensuring all children has a sense of belonging through interaction with their age mates.
The project’s scope is not limited to being beneficial to the community only. On the contrary, the
government is highly involved in expansion plans that aim at incorporating different sectors of
the economy, as well as facilitating the entry of such inventions into the industry.
Scope Statement
Project Deliverables and Customers
The idea of directing focus on the best current customers is an added advantage to the childcare
project. This is seen as an ongoing opportunity. Based on the project requirements and services
to be provided, a wide range of customers will be attracted.
a) Loyal customers.
These represent more than 21% of the customer base. More than 50% of revenue earned by the
project will come from this category of customers, who include, parents with young children
aged between 3 years and six years (Graubner, 2006).
b) Discount customers.
This type of customers is keen to identify with the products and service offered more frequently
and makes their decisions based on the size of the projects markdowns. They are not in a hurry to
remain attached to the organization processes, but aim at ensuring cost effectiveness is adhered
to.
c) Need-based customers.
This group of customers has a specific intention of embracing the services and products offered.
Need-based customers may be the best group to target, in this case, considering that it is easier to
be aware of their requirements and specifications as well as expectations (Kerzner, 2006).
d) Wandering customers.
Scope Statement
Some parents may be willing to have their children admitted into day care centers, but at the
same time, has no specific need or desire in mind when they come to such facilities. These
parents may just want to have a sense of experience.
Key stakeholders for this project.
Expectations of all project stakeholders need to be adequately met. Stakeholders need to
be satisfied. Delivering on demands of customers and meeting project expectations is not
enough. There is a need to identify primary stakeholders in a project for different reasons.
Important decisions during the initiation, planning and execution stages will be made by these
people (Frenkel, 2005). In this project, there are five primary stakeholders;
i.
The project manager
ii.
The project team
iii.
The functional management
iv.
The sponsor
v.
The customers
All those affected by the project in one way or the other is regarded as a stakeholder. Each and
every stakeholder has important contributions towards the success of the project, and their
expectations should be fully met. The stakeholders, in this case, have been identified through the
forms of contributions they have made in the project.
Role and responsibilities of each project team resource.
Every team has different roles, regardless of the type of project, scope and size or nature.
Scope Statement
a) Leader. The project leader provides the necessary direction and guidance to the team. The
leader takes responsibility for the results for teamwork. Development of activities as well as
providing encouragement for the team is essential. With proper leadership, a team is more
likely to be effective as compared to that with poor leadership. This is done through leading,
motivation and recognition of team members.
b) Members. A project team member is anyone who is involved in project activities. For
instance, members are involved in performing various tasks they actively evolve the
processes for the specific projects and are subordinate to the team leader.
c) Contributor. The project team contributor fully participates in the team activities but is not
fully involved in performing tasks and carrying out the project team responsibilities.
Contributors are helpful in improving the project. For example, valuable suggestions may be
given, as well as expert judgment and consultations. Contributors work in full collaboration
with the project managers.
Depending on the project in question, the project resource team may be involved in numerous
activities. In this project, the specific goals and objectives have been well set. Common
responsibilities for the overall project team include;
a) Being aware of the scope of the project.
b) Adhering to planned assignments
c) Increasing the levels of detail if needed.
d) Ensuring completion of assigned tasks
e) Informing the leader on issues arising.
f) Collaborating with other team members
Scope Statement
Project organizational structure.
The chief executive is the overall boss in this project. This being the project initiator, has a say in
all the decisions that are made by the lower management. The project manager works hand in
hand with the executive in order to ensure project plans are implemented as intended. The staff is
the next in project hierarchy after the object managers. In the real sense, without the project team
members or the staff, activities of a project will not be effectively implemented. A lot of
activities and consultations go on between the project manager and the team members while the
result is presented to the project executive either for rejection of approval.
Scope Statement
Work breakdown structure
Walls, flooring, ceilings
and doord
Internal and external
construction
Decortive aspects to
attract children
CHILD DAY CARE
FACILITY
Services offered t athe
chidren’s day care
facility
Games, inntellectual
challenges, puzzlee
solving, interation
between children.
Major project milestones and the required delivery dates.
This project is intended to run for duration of 10 years. However, the phases have been broken
down, and it will be a ten-year project of five phases semiannually. After the entire project
authorizations and specifications hare met, the rolling out of the project will be considered, two
years from now. Milestones refer to major events or activities in the project, which tend to
indicate a certain phase of completion. Major Deliverables are also indicated as well as different
significant achievements during project execution. In this project, all tasks with zero duration
have been classified as milestones. In the case of milestone tasks, the start dates ad finish dates
are the same.
Task name
Duration
Start
Finish
Scope Statement
Determine the scope
0 days
February 1
February 1
1 day
February 2
February 3
1 day
February 5
February 6
0 days
February 6
February 6
of the project
Secure a sponsorship
for the project
Define the
preliminary resources
Securing of core
resources
The above are the critical project milestones in the childcare program. Determining the scope of
the project is important to be able to make further planning as well as the budget for different
project needs in time. On the other hand, securing sponsorship for the project is equally
important. With a project sponsor, funds are likely to be effective and enough. This way,
financial strains will not be solely on the project initiator and a few stakeholders (Bollingtoft,
2009). Defining the preliminary resources is important as well. With the identification of the
resources needed for the project, team members are likely to familiarize themselves with
different aspects for the purpose of effectiveness. Finally, securing core resources enables the
operations to; earn smoothly. Such critical elements, therefore, need to be examined in time for
the sake of project and objective fulfillment.
Risks
a) Stakeholder Risk. A stakeholder may at some point not have the capabilities that are required
to execute the project. These include; customers, suppliers, managers, and regulators.
Scope Statement
b) Regulatory risks. The project is bound to be faced by rules and regulations either from the
local government or the environment within which it operates. Rules from the national
government, as well as those from international; bodies, are to be considered. These may
case project failure.
c) Technology risk. Being an upcoming project, the small initiative may not have all resources
needed to acquire and implement technological aspects. This may be as a result of financial
constraints and this in turn, may affect the implementation of proposed aspects for project
effectiveness.
d) Other risks; external risks and execution risks are faced by the project. Outside vendors offer
support to the project, and their dependence may lead to a lack of project completion. On the
other hand, the project is at a risk of failing to receive support from outside sources. This
might in turn encourage management to abandon the project or even wastage of resources.
Project budget approved by the project sponsor.
Item
Annual cost in dollars
Salaries (assistants and care givers)
69,600
Utilities and overheads:
Telephone=1440, water=420, utility=1920
Structures, furniture, and appliances
200,000
Administrative costs
13,920
Education materials and toys
10,000
Other services
16,000
Scope Statement
Total cost
313,300
The above budget has been approved by the project sponsor. Based on the data provided, salaries
are estimated to be 69000 while utilities and expenses amount up to around 3800. Structures,
furniture and appliances that are fixed assets, in this case, an amount up to two hundred
thousand. Administrative costs are 13920 while other services cost 16000. Based on the budget
provided, which shows the requirements for this project, a sum of 313000 is required for project
commencement and effectiveness.
Scope Statement
References
Kerzner, H. (2013). Project management: A systems approach to planning, scheduling, and
controlling (11th ed.). Hoboken, NJ: John Wiley & Sons.
Kerzner, H. (2013). Project management: Case Studies (4th ed.). Hoboken, NJ: John Wiley &
Sons.
Bollingtoft, A. (2009). New Approaches to Organization Design: Theory and Practice of
Adaptive Enterprises. New York: Springer Publishers.
Graubner, M. (2006). Task, firm size, and organizational structure in management consulting.
London: Routledge Publishers.
Frenkel, M. (2005). Risk management: Challenge and Opportunity. Berlin: Springer science and
business media
Kerzner, H. (2006). Project management: Achieving Global Excellence. Berlin: John Willey and
Sons
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
Project Management Tools and Techniques
Student Name
University Affiliation
Date
1
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
2
Introduction
Boyd (2001) has stated that to minimize the risk to project management by seeking
external advice from other experts who have used different project management methods.
Another way to try and reduce error is to get all levels of employees are more involved in
developing project tasks and use the designated tool or method. Additionally, is to be able to
manage resources and achieve flexibility, in other words is to ensure the resources are
available when they are needed, or else this can have a huge hindrance on the projects
management of time. To gain control over lead time, the first step is an analysis of the status
quo. The flow of material and information must be identified and lead time separated into its
various elements or components. Managing time is the mirror image of managing quality, cost,
innovation and productivity.
From this details such as when the project can be carried out can be drawn up, and
times for length or deadlines of project can be set. Factors can include skills for the job where
the resources are going to be sourced from, for example internally and externally, and what
resources are available for the project, and the time scale the project has to be completed.
Part of the project management is to attack and eliminate waste; it is first necessary to
know what waste is and to begin with a complete understanding of the entire logistical process.
This can be done in a number of ways by using various tools and techniques.
Improvements are usually made by simplifying flow, by relating flow to value, and by
increasing the effectiveness of the flow e.g. Gantt or PERT charts.
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
3
Importance of using Project Management tools
Reducing wasted time improves the other measures of performance in a multiplier fashion.
Project management has many stages and phases that are looked at during the project
management cycle. These are separated into stages of five groups, these are shown below;
•
Initiation of the project, during this phase factors for example time span needs to be
considered.
•
Planning and design of the project is managed and then.
•
Executing the project and ensuring that all areas are complete.
•
Monitoring and controlling of the project ensures that all aspects are complete and
completed to the required time scale.
•
Finalizing is as the name suggests, ensuring the project is completed to a high standard
and on time.
All these stages are vital to the smooth operations in project management. The project manager
normally sets a time span that is attainable and that can be achieved in a realistic time span
without making changes to a project. Those are well illustrated in Gantt chart
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
4
Gantt and PERT Charts
Gantt Chart are straightforward for projects to illustrate the allocation of time and resources in
a visual manner to help in managing different resources, however, it is too limited especially
when it comes to a very complex projects. It is also limited in presenting the precedence clearly
enough. While, PERT chart illustrate the dependency in a clear way, visualize the entire project
in a big diagram to trace the processes, where you can move the resources when and where
they are need. However, it is difficult to visualize any costs. Gantt chart becomes easier at the
final stage and in the completion of the project than PERT .Pert can illustrate the time in
different ways, critical path, can help in determine the effects of an earlier start or earlier finish
dates and when uncertainty occurs what can be late start or ate finish. PERT chart is like a
triangulation distribution where events/activity can be determined as likely an early start time
or most likely the duration of an event the most likely the time or the duration of the event,
most likely latest start time or most likely the longest duration. An Average of these times to be
calculated to predict the right time for events to act as a quick response to any uncertainty that
may interrupt the project and helpful in illustrating “what is” scenarios … Gantt chart are easy
to be understood and can be used by all levels of employees, while PERT needs a quite
understanding of the tool to be able to interrupt the processes, may need training to be familiar.
In Gantt chart, only one representation of chart, while there are two types of PERT, (a) activity
on node, (b) activity on arrow. (PMI, 2004).
Critical Path Analysis
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
5
It was developed in 1950s, proved to be a powerful tool to control and manage complex
projects. It is used in all project tools to plan all the activities, tasks that need to be completed
for its success and act as standard or a basic for schedule plan and manage resources in a more
efficient way. The advantage of using CPA is to test the scheduling plan, and to visualize the
activities that are critical and essential to complete the project i.e. that will affect the success of
projects if not completed. It identifies the tasks that can be delayed to manage resources in a
flexible way as mentioned earlier to be moved when and where are needed. However, its
disadvantages like the disadvantage of CPA, it is difficult to illustrate the dependency of other
activities or its relation with other activities if it is used alone, i.e. without using either Gantt or
PERT charts or other tools and make it further to understand. Additionally, CPA helps in
identifying the minimum duration of time to complete the activity or task and the project as a
whole. It also helps in identifying the specified tasks needed to enhance the project completion
in the frame time. (PMI, 2004).
Conclusion
Project management team needs to;
•
understanding of why the project is needed and where it fits in the organization’s
objectives and why the problem occurred in the first place;
•
Understanding about what needs to be done about the problem and what this project
will do to solve it.
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
6
Gantt chart
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
7
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
8
PERT CHART
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
9
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
10
Example of Generated Reports
Type
Work
Work Total
Grand Total
Resources
Unassigned
G.C. General Management
G.C. Project Management
G.C. Procurement
G.C. Scheduler
G.C. Accounting
G.C. Superintendent
G.C. Survey Crew
G.C. Rough Carpenter Crew
G.C. Labor Crew
G.C. Concrete Crew
G.C. Finish Carpenter Crew
Site Grading Contractor
Plumbing Contractor
Plumbing Contractor Management
Electric Contractor
Electric Contractor Management
HVAC Contractor
HVAC Contractor Management
Elevator Contractor
Elevator Contractor Management
Steel Erection Contractor
Steel Erection Contractor Management
Drywall Contractor
Masonry Contractor
Tile Contractor
Roofing Contractor
Roofing Contractor Management
Window Contractor
Carpet Contractor
Landscape Contractor
Paving Contractor
Painting Contractor
Data
Actual Work Remaining Work
0
0
0
32.23333333
0
130.6333333
0
56
0
16
0
2.633333333
0
52.8
0
64
0
228
0
241.3666667
0
184
0
320
0
312
0
826.9666667
0
80
0
922.9666667
0
80
0
808.8
0
80
0
368
0
80
0
568
0
320
0
488.8
0
380
0
156
0
144
0
80
0
320
0
168.8
0
80
0
88.8
0
248.8
0
7929.6
0
7929.6
PROJECT MANAGEMENT TOOLS AND TECHNIQUES
11
References
Kerzner, H. (2013). Project management: A systems approach to planning, scheduling, and
controlling (11th ed.). Hoboken, NJ: John Wiley & Sons.
Kerzner, H. (2013). Project management: Case Studies (4th ed.). Hoboken, NJ: John Wiley &
Sons.
Lothe, Kraig. (2006). “An Analysis of Constructability Strateies in Project Delivery:
Making Infrastructure Construction Sustainable in Copán Ruinas, Honduras.” M.S.
Report, Civil Engineering, Michigan Technological University.
PMI (Project Management Institute). (2004). A Guide to the Project Management
Body of Knowledge: PMBOK® Guide. Third Edition. Pennsylvania: Project
Management Institute.
Bjarne Kousholt (2007). Pr …
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