Expert answer:ITS400 Information Project Management Week 8 Final

Answer & Explanation:The primary objective of your Portfolio Project is to familiarize you with project management skills
relevant to the process groups of planning, execution, monitoring and control, and closing. You will
prepare a portfolio of documents representing your understanding of core components and
competencies of IT project management, including project charter, project scope statement, work
breakdown structure, change management processes, communication management, quality
management, and project closure plan.

You may choose a real project in your current organization, in another organization, the case study
provided in the text (described below), or a fictitious project scenario. The project involves two options
from which you choose one to help guide your writing.

Option 1: Real or Fictitious Project

You may choose a real project in your current organization, in another organization, or a fictitious
project of your choosing. The real project may be related to current projects in which the student plays a
role at the workplace.

Option 2: Using the Case Studies

If you are using the case study, use Appendix C of the text. (Available for download at
CengageBrain.com and linked on the Week 4 Assignments page.) Your instructor may also provide you
with the PDF file of Appendix C, which includes the following two cases:

  Case 1: Green Computing Research ProjectThe first case includes tasks ordered by each of the 10 knowledge areas discussed in Chapters 4 through
13. The second case includes tasks based on the five project management process groups. Chapter 3
also provides a case study illustrating the outputs produced for the JWD Consulting’s Intranet Site
Project. In addition, Chapters 4 through 13 of the text contain additional running cases. The purpose of
these cases is to help you develop the project management skills you learned from this class and apply
these skills to real projects.
The Portfolio Project requires you to create and submit a comprehensive project to deliver project
outcomes that meet stakeholder expectations during Week 8. Keep in mind that there will be no need to
submit any part of your project document in the course room prior to Week 8. The only exception is
Week 2 when you are expected to submit your project topic for approval (no points awarded) in
addition to the CT assignment. You are, however, advised to start your Portfolio Project early to avoid a
last minute rush (a suggested progressive completion plan is suggested below). As you complete your
weekly readings, be sure to take notes for your Project. Your experiences each week can provide
valuable input to the overall Portfolio Project.

The following are and required components of the final project, and are suggested guidelines in each
module, at minimum, to help you prepare for your final project due in Week 8:

  Project Charter

  Project Scope Management Plan

  Work Breakdown Structure (WBS)

  Communication Management Plan

  Project Risk and Change Management

  Quality Management Plan

  Project Closure Plan

In summary, Weeks 1, 3, 4, 5, 6, and 7 are the For Your Success (FYS) sections that comprise what you
should be focusing your efforts on toward your final Portfolio. Please note that these are NOT
submitted weekly deliverables and are only intended to keep you on track to be successful. All project
components are due in Week 8.

Below are the detailed descriptions of your Portfolio Project components:
Module 1: Project Preparation

For your success (FYS) this week, and as you acquaint yourself with the course project, read the best
practices for Project Management process groups of planning, execution, monitoring and control, and
closing, as identified within the PMBOK® (2013). In addition, review the project description and grading
rubric to learn the requirements for your course project to be successful.

Module 2: Project Topic Selection (submission required, but no points awarded until Week 8)

Select your project topic and be prepared to write your project overview and background. The overview
should include, but is not limited to, the following topics: Project name, description, background
information, and business problem to be solved. Keep in mind that you only need to submit your
selected topic for your project in the course room for approval. As noted in the description above, this
work is part of the final portfolio project that is due during Week 8 and does not award points at this
time.

Module 3: Project Charter

Write a charter for your project. Key components that must be incorporated into your charter include:
Official project name description (use your imagination)
Location, where the project is located; for those using a case study, you may indicate where the
real project is situated or you may provide a fictitious location of your choice.
Project goal
Business case
Expected project outcome
Basic Timeline of how you will implement the plan
Resources required for the project
Approximate budget
Communications or reporting structure.

Module 4: Project Scope Management Plan and Work Breakdown Structure (WBS)

As part of your portfolio project, you should explain the major components within the course project
and create a diagram describing the tasks and activities (WBS). If you are using the case study, use
Appendix C of the text. (Available on CengageBrain.com and linked on the Week 4 Assignments page.)

Your instructor may also provide you with a PDF file of Appendix C, which includes the following two
cases:

  Case 1: Green Computing Research Project

  Case 2: Project Management Videos Project.

Your project scope management plan document and work breakdown structure should be detailed to
the extent that will make your project manageable. The project scope management plan should contain
the following (at minimum):

  Scope management plan

  Project scope statement

  Creation of the WBS

  Requirements documentation

  Scope control and verification.

The explanation of these project scope management plan components can be found in Chapter 5 of
your course textbook. If you have access to Microsoft Project or a similar tool, you may use that to build
your WBS.

Module 5: Communication Management Plan

From your partial communications management plan that you prepare to address some of the
challenges mentioned in the Critical Thinking assignment, revise it to suit the specific needs of your
project. Then identify the communication strategy you will need in order to develop your project
successfully.

Module 6: Project Risk and Change Management Plan

Develop a response strategy for one of the negative risks and one of the positive risks for your course
project. In addition, create a scenario of a potential change to your project, and then design the change
control process to obtain approval for the change.

Module 7: Quality Management Plan

Create a customized quality management plan for the course project. Remember to focus on how
project quality ensures that the project satisfies the needs for which it was undertaken and to meet
stakeholders’ objectives.

Module 8: Project Closure Plan & the Final Portfolio Project
It is now time to submit your final Portfolio Project. If you followed the weekly guidelines for your

project, you would have achieved valuable input to your overall Portfolio assignment during Week 8.
Submit your final project plan with the following components, at minimum:

  Project preparation and project charter

  Project scope management plan and WBS

  Communication management plan

  Project risk and change management

  Quality management plan

  Project closure plan.

The following are additional requirements for your project:

Format Requirements

  Software tools required: MS Word

  Written communication: Written communication is free of errors that detract from the overall

message.

  Project document should include:

o Title or cover page, summary or introduction, body, conclusion, and reference page.o Appropriate APA formatted headings for each section, such as Executive Summary and

Conclusion.o Clearly worded explanations and written responses free of grammatical errors; grammar

and spelling should be checked prior to submission.o All tables and figures must have appropriate captions.o Paper length requirement: Approximately 8-12 pages including title and reference

pages, but if you need more accommodation, contact the instructor for advice. Preface
the document with a 1-2 page statement that summarizes and explains the purpose of
your project.

  Font and font size: 12-point Times New Roman, Arial, or similar style.

  Spacing: Spacing should be double-spaced and consistent throughout the project document.

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