Expert answer:ENG 315 Professional Communications Week 5 Discuss

Answer & Explanation:”Incorporating Graphics Into the Justification Report”  Please respond to the following:This week, you are to add a graph to your Justification Report. Discuss how you’ll approach this part of your assignment, and state the main reasons why you feel that graphs are a necessary part of a formal report.From Part 1 of this discussion, determine the main benefits of using graphs in the report presentation. Next, explain the matter in which a creatively constructed graph might help you to better manage and present your data.eng_215_explorer.docxeng315_w6_c12.ppt
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This week, you’re building the second part of your Justification
Report Assignment by adding the following sections:
Evaluation of Alternatives
Findings and Analysis
References
Evaluation of Alternatives
For this assignment, the term “evaluation” essentially means
“research.” Using the pizza party example again, you’ve already
decided on two pizzerias to compare. Now you’ll research them to
determine which pizzeria is the better choice for the class party.
For this section of your assignment, state how you evaluated your
choices and by what criteria. Note that you are not yet stating a
preference; instead, you’re providing information about both
options that will help you make a determining decision. Be sure to
provide internal citations to document your research.
Findings and Analysis
For this section of your assignment, you’ll take a look at your
Evaluations of Alternatives sections and will summarize what you
found. You’ll note your findings for both choices and will state
which choice met your needs more than the other. To better
illustrate and compare your findings, this is where you’ll add a
chart or graph to your assignment (for help, see your Course Guide
directions and the Justification Report (Pizza Party) Sample
Assignment.
Example:
Criterion
Cost
Promotions
Topping Desirability
Gluten-Free Options
Alternative A (Pop’s PP)
More expensive
Negligible
Moderate
None
Alternative B (Scooby’s PM)
Cheaper
Good
High
Good on all pizzas
Delivery Time
Total Feasibility
Slow
Low-Moderate
Speedy
High
References
This week, be sure to create a reference page in APA (6th edition)
format. Note that you’ll need at least 1 primary source and 3
secondary sources for your assignment. For help with APA format,
see the following resources:
Written Resource:
OWL at
Purdue: https://owl.english.purdue.edu/owl/resource/560/01/
Video Resource:
APA Formatting : The
Basics: https://www.youtube.com/watch?v=pdAfIqRt60c&feature
=youtu.be
APA Formatting : References List Basics:
https://www.youtube.com/watch?v=HpAOi8WUY4&feature=youtu.be
APA Formatting – References List: A More Detailed
Explanation:

&list=PL8F43A67F38DE3D5D
APA References List: Complex Authors:

u.be
APA References List: Books:

u.be
APA References List: Periodicals:

.be
Good luck on your Justification Report Assignment – Part 2!
Professional Communications
ENG 315
Organizing and Preparing Reports
and Proposals
Objectives
•
Upon completion of this lesson, you will be able to:
– Apply writing process strategies to develop formal business
reports and/or proposals
– Develop written pieces to match the characteristics of
audience within a business and/or professional context
– Organize ideas logically by using transitional words, phrases,
and sentences
– Assess strengths and weaknesses in the student’s own
writing and in the writing of others
– Assess the characteristics of audience for oral presentations
within a business and/or professional context
– Analyze verbal and nonverbal techniques that enhance oral
communication within a business and/or professional context
Parts of a Formal Report
•
•
•
Preliminary parts
Report text
Addenda
Preliminary Parts of a
Report
•
•
•
•
Title page
Table of contents
Table of figures
Executive summary
Report Text
•
•
•
Introduction
Discussion (body)
Analysis
– Conclusion
– Recommendations
Report Addenda
•
•
•
References
Appendices
Index
Check Your Understanding
Writing Convincing and
Effective Reports
•
Writing reports involves:
– Organizing and sequencing information
•
•
•
•
Introduction
Methods
Candidates
Informed decision
– Headings
Choosing a Writing Style for
Reports
•
To follow a style guide, writers should:
–
–
–
–
–
–
–
–
Avoid the first person voice
Use the active voice
Use verb tense consistently
Do not insert headings without text beneath
Use transitional sentences to link sections
Take advantage of bullet points for lists
Define unfamiliar terms
Check for monotony
Establishing Credibility in a
Report
•
•
•
•
Avoid emotional terms
Identify assumptions made by author
Label opinions
Cite sources
Short Reports
•
Short reports are often:
– Voiced as informal
– Focus on the problem and findings
– Presented in memorandums or emails
Parts of a Proposal
•
•
•
•
•
•
•
•
•
Problem Statement
Scope
Methods or procedures
Materials and equipment
Qualifications
Follow-up or evaluation
Budget and costs
Summary
Addenda
Proposal Presentation
•
When preparing a proposal, a writer
should:
– Follow the request for proposal (when
applicable)
– Make a list of all of the needed sections
– Edit closely for errors
– Submit the proposal by a deadline
Check Your Understanding
Group Support Systems
•
Group support system efforts include:
– Sequential editing
– Parallel editing
– Reciprocal editing
Successful Collaborative
Writing
•
Successful collaborative editing involves:
– A discussion of the objectives of the
document
– A document outline
– Agreed-upon content
– A draft composed by sub-teams
– Shared feedback
– Editors’ integration of edits
– A verbal walk through of the document
Summary
•
•
•
•
•
•
Parts of formal reports
Organizing formal reports
Parts of a proposal
Organizing a proposal
Team writing
Peer review and revision
…
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