Expert answer:ENG 315 Professional Communications help needed fo

Answer & Explanation:”Preparing Reports and Proposals – Research” Please respond to the following:Locate a secondary source on EBSCOHost published in the past year that will help you explore the problem you have raised in your Justification Report. (Use the “Cite” tool on the EBSCOHost Website to copy and paste the APA Reference information into your response so that your classmates and instructor can see the source.) Next, explain why you chose this source, and determine how it will help you to evaluate your alternatives (i.e. possible solutions offered) and arrive at a recommendation for your employer.eng_315_week_4_explore.docxeng315_w6_c12.ppt
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eng315_w6_c12.ppt

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Class,
This week, you have a bit of a writing break as you research ideas
for the second part of your Justification Report. Your readings this
week focus on organizing and preparing formal reports.
Organization and preparation are two key components of effective
professional communication. Whether you are communicating in
writing or verbally, it’s important to organize your thoughts in
order to prepare what you intend to convey. It’s then necessary to
take the time needed to prepare your thoughts to deliver your
thoughts clearly.
Take a look at the following video in which an employer offers
advice to employees regarding the importance of solid business
writing:

In this video, the employer focuses on two key words –
“what” and “how.”
He states that what you write determines how an organization is
seen and that how you write it determines how an individual is
seen within an organization. The results, he states, can be
drastic. As you continue to practice professional communication
skills that will benefit you in the workplace, how might you now
begin adding focus to these ideas of “what” and “how” each time
you write so that you begin challenging yourself to strengthen your
writing and communication skills each day? Also, how might this
be applicable to verbal language as well? Might you also be
mindful of what you say and how you say it? Might you seek to
use proper grammar when writing and proper language when
speaking? Remember that communicating professionally means
being mindful of all types of communication while being
organized and prepared with attention to both how and what you
are trying to convey.
Professional Communications
ENG 315
Organizing and Preparing Reports
and Proposals
Objectives
•
Upon completion of this lesson, you will be able to:
– Apply writing process strategies to develop formal business
reports and/or proposals
– Develop written pieces to match the characteristics of
audience within a business and/or professional context
– Organize ideas logically by using transitional words, phrases,
and sentences
– Assess strengths and weaknesses in the student’s own
writing and in the writing of others
– Assess the characteristics of audience for oral presentations
within a business and/or professional context
– Analyze verbal and nonverbal techniques that enhance oral
communication within a business and/or professional context
Parts of a Formal Report
•
•
•
Preliminary parts
Report text
Addenda
Preliminary Parts of a
Report
•
•
•
•
Title page
Table of contents
Table of figures
Executive summary
Report Text
•
•
•
Introduction
Discussion (body)
Analysis
– Conclusion
– Recommendations
Report Addenda
•
•
•
References
Appendices
Index
Check Your Understanding
Writing Convincing and
Effective Reports
•
Writing reports involves:
– Organizing and sequencing information
•
•
•
•
Introduction
Methods
Candidates
Informed decision
– Headings
Choosing a Writing Style for
Reports
•
To follow a style guide, writers should:
–
–
–
–
–
–
–
–
Avoid the first person voice
Use the active voice
Use verb tense consistently
Do not insert headings without text beneath
Use transitional sentences to link sections
Take advantage of bullet points for lists
Define unfamiliar terms
Check for monotony
Establishing Credibility in a
Report
•
•
•
•
Avoid emotional terms
Identify assumptions made by author
Label opinions
Cite sources
Short Reports
•
Short reports are often:
– Voiced as informal
– Focus on the problem and findings
– Presented in memorandums or emails
Parts of a Proposal
•
•
•
•
•
•
•
•
•
Problem Statement
Scope
Methods or procedures
Materials and equipment
Qualifications
Follow-up or evaluation
Budget and costs
Summary
Addenda
Proposal Presentation
•
When preparing a proposal, a writer
should:
– Follow the request for proposal (when
applicable)
– Make a list of all of the needed sections
– Edit closely for errors
– Submit the proposal by a deadline
Check Your Understanding
Group Support Systems
•
Group support system efforts include:
– Sequential editing
– Parallel editing
– Reciprocal editing
Successful Collaborative
Writing
•
Successful collaborative editing involves:
– A discussion of the objectives of the
document
– A document outline
– Agreed-upon content
– A draft composed by sub-teams
– Shared feedback
– Editors’ integration of edits
– A verbal walk through of the document
Summary
•
•
•
•
•
•
Parts of formal reports
Organizing formal reports
Parts of a proposal
Organizing a proposal
Team writing
Peer review and revision
…
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