Expert answer:Short paper
Solved by verified expert:Overview: In Milestone One, you will begin your progress toward successful completion of your final project, the risk analysis and mitigation memo. It is
important to note that this milestone addresses Section I, Parts A and B of your final project. For purposes of this activity, these items have been further broken
down in the milestone activity than they will be in the final version of your project. This is meant to help guide you through all the aspects of this point in your
learning experience.
You will start by reviewing the project scenario and some key documents that contain information about the student degree progress project that are provided
for you in the Project Management Documents Excel workbook. Your work on this milestone will help you successfully develop several elements of Section I of
the final project, including discussion of the purpose of the student degree progress project, its objectives, the location of information about the project, and the
roles and responsibilities of project team members.
Prompt: As you go through these documents, think of yourself as a member of this team. In the following activity, you will use those documents to make key
connections. While the project charter is in its own Word document, the Student Degree Progress Project Charter, the RACI and WBS charts are included in the
Excel workbook that you will use to complete this assignment. Go through each labeled tab to access each key piece of information. You will continue to refer
back to these documents throughout your work on the milestones leading to your final submission. You may reference the elements in this document to support
your answers, using text and screenshots as needed.
Your submission for Milestone One should address the following critical elements:
I. Introduction to the Project: Keep this area as concise as possible (1 to 2 paragraphs) while ensuring you fully accomplish the following:
Explain the purpose of the student degree progress project.
Describe the end objectives or project outcomes.
Explain where this information is documented in the artifacts you are using and provide an attachment of the specific documentation you used
to obtain this information. Remember, your email memo will want to refer your reader very specifically to key areas in the attachments you
provide so that your leadership team can dig into it as needed.
II. Key Stakeholders and Roles: In this area, you will describe all of the project roles in a detailed paragraph. These descriptions of each team member’s
role are important and are often used for stakeholder audiences. For instance, this information may be used when the project work structure is
presented to department management for comment and approval. You may organize this area as you wish; as a rule of thumb, you will likely need a
complete paragraph to fully address the following for each role:
List the team members identified in the project documentation and their project roles accurately.
Describe the relevant function or general behavior of each role specific to this project.
Explain the significance of each role specific to the phases of the project that the role is involved in.
List the assigned tasks for each role.
Rubric
Guidelines for Submission: Milestone One must be submitted to Blackboard as a Word document. Your submission should be clear, coherent, concise, and free
of errors.I have attached both files that need to be reviewed in order to complete the assignment. Let me know if you have any questions or concerns.
it328_project_management_documents.xlsx
it328_student_degree_progress_project_charter.docx
Unformatted Attachment Preview
Project Scenario
Regatta University is a leader in both traditional education and career-path development,
itself on staying on the leading edge of curriculum and degree programs, learning method
services, and demonstrated student success. “The future is here and now,” the university’
Regatta serves approximately 8,000 students at locations including the original campus in
California; Dayton, Ohio; and Hilo, Hawaii. In a typical term, approximately 40% of Regatt
university’s online education hub. Enrollment growth has been strong, increasing by 4 to 8
You are a key member of the information technology team at Regatta, with a core special
providing user-friendly interfaces connecting to a flexible, powerful information structure.
colleagues to create a student degree progress tool that students will use for accurate, ins
and degree completion. As you may imagine, this tool is eagerly awaited by a variety of st
and the Office of Enrollment Management, as tracking and communicating student progre
“We need a tool that will be easy to use but also accurate. No misinformation!” your team
th development, including in emerging fields. The university prides
learning methodologies and instructional technologies, student
w,” the university’s president, Martha Yoon, likes to say.
riginal campus in Augusta, Maine, and satellite campuses in Ventura,
ly 40% of Regatta’s students take courses at a distance through the
creasing by 4 to 8% each year for the last decade.
ith a core specialization in student services. You are responsible for
mation structure. Now you have a new project—working with
e for accurate, instant information on their progress toward program
by a variety of stakeholders, including Regatta academic advisors
g student progress toward degree completion is vital for retention.
ation!” your team manager says.
Steps will be highlighted if A and R are not assigned.
RACI Chart
R:
Does the step
A:
Accountable for the step
C:
Consulted with before the step
I:
Informed when the step is completed
Project: Student Degree Progress
DEPARTMENT
STEP
Information Technology
DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
12
13
Create the project charter
Develop the project management plan
Define the project scope
Create a formal budget and budget plan
Fill in a Gantt chart with the project schedule and milestones
Develop a user interface mockup for review
Create the architectural design for the front end of the
application (user-facing)
Create the architectural design for the back end of the
application (for data processing)
Jane Smith
John Doe
I
C/I
I
A/R
A/R
A/R
A/R
A/R
Arthur Bowman Shila Cole
C
I
I
Ana Fischer
John Jones
C/I
I
I
C/I
I
A/R
I
A/R
A/R
Develop the graphic user interface (GUI) for the degree tracker
A/R
Develop the web code to receive data from the back end and
place data within the GUI
Develop the back-end code to process data and send it to the
web application
Create a defined test plan for all system components
Test the scenarios defined in the test plan for proper application
behavior
A/R
A/R
14
Perform integration testing to ensure that the front-end
components and back-end components speak to each other as
well as integrate seamlessly with the rest of the web application
I
15
Transition web application into production environment (go-live)
C/I
16
17
18
19
20
Monitor project progress throughout its life cycle
Manage project deliverables for records and hand-off
Assess and manage risks throughout the project life cycle
Develop the final project report
Perform project reflections
I
Page 3 of 9
A/R
A/R
A/R
A/R
A/R
A/R
C/I
C/I
A/R
R
R
A/R
R
R
A/R
A/R
R
R
R
C
C
C
I
I
I
1.0 Student Degree
Progress Project
1.1 Initiation
1.2 Planning
1.3 Execution
1.1.1 Project Charter
1.2.1 Scope
Definition
1.1.2 Project
Management Plan
1.2.2 Budget Plan
1.3.1.1 User
Interface Mockup
1.3.2.1 Graphical
Component Unit
1.2.3 Scheduling
(Gantt Chart)
1.3.1.2 Architectural
Design – Main
Application
1.3.2.2 Web View
Unit
1.3.1.3 Architectural
Design – Backend
1.3.2.3 Backend Unit
1.3.1 Design
1.3.2 Implementation
dent Degree
ess Project
1.3 Execution
ckend Unit
1.4 Controlling
1.4.1 Monitor Project
Progress
1.4.1 Final Project
Report
1.3.3.1 Test Plan
1.4.2 Manage
Deliverables
1.4.2 Project
Reflections (Lessons
Learned)
1.3.3.2 Test
Scenarios
1.4.3 Assess and
Manage Risks
1.3.3 Testing
1.3.3.3 Integration
Testing
1.3.5 Transition to
Production
1.4 Project Closeout
Project Risk
There is a risk that severe weather in Sailcloth, Maine (the main campus that houses
the development team), will close the campus and impact progress.
There is a risk that the ambiguity in the project scope (it only defines “graphical
element” but not what type) will lead to requirement changes by the stakeholder
during development, affecting both the budget and schedule.
There is a risk that sign-off on project deliverables (charter, Gantt chart, product
approval, etc.) from project sponsors and stakeholders exceeds the allotted time.
This decision delay will impact the progress schedule.
There is a risk for rollout issues when deploying to production due to complexity of
merging code with the “go-live” of another project on the same system.
Two projects are currently being developed at the same time in the same code base.
Delays to the secondary project will cause delays to the Student Progress go-live.
The student portal where the project will be deployed is a high-availability system and
is expected to be accessible for students 24/7. There is a risk that the large number
of changes occurring during go-live could take the system offline, temporarily
impacting system availability.
There is a risk that an interpersonal conflict will arise within the team, impacting the
human resources assigned to the project and potentially impacting the allotted
schedule.
Likelihood
Medium
High
Low
High
High
Low
Low
Implications
Role
Name
Jane Smith
John Doe
Arthur Bowman
Shila Cole
Ana Fischer
John Jones
Role Description
Regatta University
IT Project Charter
For
Student Degree Progress
Version 1.0
1
Table of Contents
Document History
3
Executive Summary
4
Project Purpose/Justification
4
Project Description
4
Preliminary Scope Statement
4
Out of Scope
4
Project Objectives and Success Criteria
4
Constraints
4
Assumptions
4
Project Deliverables
4
Project Resource Estimate
5
Summary Milestone Schedule
5
Summary Budget
5
Project Approval Requirements
5
Project Organization
6
Authorization
6
Project Team
6
Directors of Assigned Resources
6
Project Sponsor
6
2
Document History
Document Revision/Release Status
Revision
Date
Description of Changes
Author / Editor
0.1
1.0
6/29/15
8/31/15
Initial format
Initial draft
Jane Smith
John Doe
3
Executive Summary
Students leverage a web portal to access university-related information and resources. Content within it can be
targeted to all users or to those within a pre-specified role (e.g., students at a particular campus) or it can be
user-specific.
As an academic institution, one piece of information critical to students is their current progress in their degree
program or programs.
The purpose of the student degree progress project is to create an area to display user-specific academic
progress.
Project Purpose/Justification
University leadership requested this project to promote student awareness and provide students easy access to
their degree progress.
Project Description
Preliminary Scope Statement
The purpose of this project is to create an area that displays user-specific academic progress within the
appropriate roles, leveraging data through a back-end system. This project will include the necessary
modifications to the back end to relay this information. More specifically, this project will include the
following:
•
•
•
•
Creating the graphical elements in a web-friendly format
Creating the necessary web view to accommodate the graphical elements
Creating the necessary changes to the back end to prepare data supporting the student information
Creating the necessary web service to securely expose the student’s information to the graphical
elements and web view
Out of Scope
Due to business-specific processes, some students, particularly those who have been pursuing a degree for
over four years, may not be able to see their academic progress using the deliverables of this project.
Changes to the back end to expand this functionality are out of scope, as are any changes intended to
enhance functionality to provide additional data beyond the academic progress already captured in another
system.
Project Objectives and Success Criteria
•
•
•
•
The project will provide the functionality described within the preliminary scope statement.
The project will be delivered without incurring any additional expenses.
The project will be delivered free from any significant defects or without causing any down time.
The project will be delivered no later than two weeks from the target time frame defined within the
milestone schedule below.
Constraints
•
•
Additional funding is not available.
The information available to students is derived from data within the back end and is as accurate,
timely, and available as the source data and its structuring.
Assumptions
•
No major changes in formatting or scope will be presented during the life of the project.
Project Deliverables
4
•
•
•
•
•
Project Charter
Project Management Plan
Design
o User Interface Mockup
o Architectural Design
Test Plan
Test Scenarios
Project Resource Estimate
The student degree progress project is estimated to use the following resources:
Project Resource Estimate
Resource
Project Manager
Systems Analyst
Middleware Applications Developer
Backend Systems Analyst
Total:
Estimated Work Hours
48 Hours
12 Hours
44 Hours
50 Hours
154 Hours
Summary Milestone Schedule
Summary Milestone Schedule – List key project milestones relative to project start
Project Milestone
Target Date
Project Start
September 1
Graphical Component Unit Complete
September 23
Web View Unit Complete
September 25
Backend Unit Complete
October 7
Integration Testing Complete
October 14
Submit to Leadership
October 26
Leadership Acceptance
November 2
Transition to Production
November 5
Project Closeout
November 13
Summary Budget
Fiscal Year
Summary Budget – List component project costs
Project Component
Hardware
Software and Licensing
Vendor
Total
Component Cost
$0
$0
N/A
$0
Project Approval Requirements
5
The project will be completed once all requirements are met and all deliverables have been received and
approved by the client.
Project Organization
Role
Project Sponsor
Project Manager
Core Stakeholder
Vendor Resources
Project Team Members
Name(s) – Department(s)
Jane Smith
John Doe
Arthur Bowman
None
Shila Cole, Ana Fischer, John Jones
Authorization
Approval of this project charter provides authorization to move forward in accordance with the information
contained in this document.
Project Team
John Doe, Project Manager
Shila Cole, Systems Analyst
Ana Fischer, Middleware Application Developer
John Jones, Backend Systems Analyst
Date:
Date:
Date:
Date:
Directors of Assigned Resources
Michael Erdmann, Middleware Director
Amber McLedon, Applications Director
Cynthia Carmom, PMO Director/Acting Student Systems Director
Date:
Date:
Date:
Project Sponsor
Jane Smith, Project Sponsor
Date:
6
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