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Stage 2: Sharing Data
Overview
Before you begin work on this assignment, be sure you have read the Case Study and reviewed the
feedback received on your Stage 1 assignment. Refer to the System Recommendation Report Table of
Contents below to see where you are in the process of developing this report.
As a professional medical consultant, your next step in developing your recommendation for an EHR
system is to determine what data will need to be shared with other organizations and how that data will
be shared.
System Recommendation Report
Table of Contents
Introduction (Stage 1)
I.
II.
III.
IV.
Organizational Analysis and Requirements (Stage 1)
A.
Introduction
B.
Organizational Strategy
C.
Strategic Use of Technology
D.
E.
F.
Components of an Information System
Requirements
Summary
Sharing Data (Stage 2)
A.
Introduction
B.
Need to Share Data
C.
Types of Data to be Shared
D.
Data Interchange Standards
E.
Summary
Ethical, Legal and Regulatory Policy Issues (Stage 3)
A.
Introduction
B.
Table of Ethical, Legal and Regulatory Policy Issues
C.
D.
Addressing the Most Difficult Issue
Summary
System Recommendation (Stage 4)
A.
Introduction
B.
Proposed IT solution
C.
How the Proposed IT Solution Meets the Requirements
D.
Improvements from Proposed IT Solution
E.
Implementation Considerations
F.
Summary
Conclusion (Stage 4)
References
IFSM 305 Stage 2: Sharing Data 6/13/2017
1
System Recommendation Report (SRR), Section II – Sharing Data
Section II of the SRR document addresses the need for the Midtown Family Clinic to share data with
other organizations. As part of analyzing the requirements for the new system, one step is to consider
how that system will enable the Midtown Family Clinic to exchange electronic data with other health
organizations – such as other providers, pharmacies, insurance companies, and even patients
themselves. The case study mentions several of these. For this assignment you will select two types of
external organizations and describe what kind of data would flow between the Midtown Family Clinic
and those organizations and how that can be done effectively.
Stage 2 Assignment Instructions
The first step is to incorporate the feedback you received on your Stage 1 assignment, making any
needed corrections or adjustments. For this assignment, you will add Section II of the System
Recommendation Report (SRR).
Using the case study, the overview above, Course Content readings, and external resources, develop
your Section II on Sharing Data. Approximate lengths for each section are provided as a guideline; be
sure to provide all pertinent information. Apply specific information from the case study to address
each area listed below.
II.
Sharing Data
A.
Introduction – Introduction to this section describing what is included. (3-4 sentences)
B.
Need to Share Data – Review the Midtown Family Clinic Case Study and identify two types of
external organizations (e.g., hospitals, nursing homes, rehabilitation centers, laboratories,
pharmacies, health insurance providers, etc.) with which the Midtown Family Clinic needs to
communicate and the purpose of the communication. (Introductory sentence and list of two
external organizations and the purpose of their communication with the Midtown Family Clinic,
providing specifics from the Case Study.)
1.
External Organization #1 and purpose of communication.
2.
External Organization #2 and purpose of communication.
C. Types of Data to be Shared – In Stage 1, Section C.3., Data, you took an initial look at the types of
data the new EHR system will process. But now we’re going to take that a step further and add a
layer of complexity by considering the needs and requirements of different external organizations.
Using the two external organizations you listed in Section A above, list five data items, or data
elements, that would be shared with each external organization, and explain whether that
information is going out from the Midtown Family Clinic or coming in from each of the two external
organizations. Feel free to consult the list you developed for Section C.3 of your Stage 1 assignment.
Some of these data elements may come from that list if they are appropriate for this purpose;
however, other, different, data elements may be listed here. Note: For full credit, a different list of
data elements should be provided for each organization (no duplicates in the table below, although
data elements may be repeated from Section C.3). (Provide an introductory sentence and copy the
table and insert information within.)
IFSM 305 Stage 2: Sharing Data 6/13/2017
2
Organization #1 (replace with your organization from above)
Data Element or Item
Data Goes TO/FROM Midtown Family Clinic
1.
2.
3.
4.
5.
Organization #2 (replace with your organization from above)
Data Element or Item
Data Goes TO/FROM Midtown Family Clinic
1.
2.
3.
4.
5.
D. Data Interchange Standards – Conduct some external research and identify a data interchange
standard that would apply to the data that is exchanged with each external organization. The
standard you select should apply to one or more of the data elements you listed above for each
organization. Provide a brief description of what the standard is, what it requires, why it is
important and how it applies to the data elements listed and the Midtown Family Clinic EHR system.
Note: For full credit, two different data interchange standards are required. (There are some
specific data interchange standards that apply to health data exchange; if the same standard applies
to the data exchanged with both organizations, explain how it relates to each.) (Introductory
sentence and list of two external organizations and the information shown about the Data
Interchange Standard selected for each, providing specifics from the Case Study.)
1.
External Organization #1
a.
Data Interchange Standard and description
b.
What the Data Interchange Standard requires
c.
Why the Data Interchange Standard is important
d.
How the Data Interchange Standard applies to the data elements listed and the
Midtown Family Clinic EHR system
2.
External Organization #1
a.
Data Interchange Standard and description
b.
What the Data Interchange Standard requires
c.
Why the Data Interchange Standard is important
d.
How the Data Interchange Standard applies to the data elements listed and the
Midtown Family Clinic EHR system
E. Summary – briefly summarize the content of this section and tie the information together for the
reader. (3-4 sentences)
Formatting Your Assignment
For academic writing, the writer is expected to write in the third person. In third person, the writer
avoids the pronouns I, we, my, you, your, and ours. The third person is used to make the writing more
objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic
writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows
the writer to come across as unbiased and thus more informed. The Report is to be written for the
IFSM 305 Stage 2: Sharing Data 6/13/2017
3
Midtown Family Clinic, and reference should not be made by name to individuals who own or work in
the Clinic.
•
•
•
•
•
•
•
Include the Introduction and Section I, revised according to any feedback received, and add to it
Section II.
Write a short concise paper: Use the recommendations provided in each area for length of
response. Content areas should be double spaced; table entries should be single-spaced. It’s
important to value quality over quantity. Section II should not exceed 4 pages.
Ensure that the table is preceded by an introductory sentence that explains what is contained in the
table, so the reader understands why the table has been included.
Use at least two resources with APA formatted citation and reference. Use at least one external
reference and one from the course content.
Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading
Rubric below to be sure you have met content and quality criteria. Do not overlook this step. Read
your work out loud or have your computer read it to you. Fix the grammar and other areas
identified.
Submit your paper as a Word document, or a document that can be read in Word.
Your submission filename should be as follows: Lastname_firstname_Stage_2
EVALUATION CRITERIA/GRADING RUBRIC:
Note: In addition to the criteria for Stage 2, as indicated in the grading rubric, the incorporation of
improvements based on substantive feedback (any significant problems with content) from the
previous stage will also be evaluated.
Criteria
Section
Introduction and
Summary
Need to Share Data
Two external
organizations and
the purpose of their
communication
90-100%
Far Above
Standards
80-89%
Above Standards
70-79%
Meets Standards
60-69%
Below Standards
< 60%
Well Below
Standards
Possible
Points
5 Points
4 Points
3.5 Points
3 Points
0-2 Points
5
Provides effective
introduction and
summary to Section
II; is clear, logical,
derived from the
Case Study;
demonstrates a
sophisticated level
of writing.
9-10 Points
Provides an
introduction and
summary to Section
II; is clear, logical,
and derived from
the Case Study.
Not clear, logical
and/or derived from
the Case Study. Or,
either the
introduction or
summary is not
included.
Not included, or
demonstrates little
effort.
8 Points
7 Points
6 Points
0-5 Points
Organizations and
communication are
clearly appropriate
and explained in
detail using course
vocabulary;
demonstrates
understanding of
course concepts,
Organizations and
communication are
appropriate and
well explained using
course vocabulary;
demonstrates
understanding of
course concepts and
critical thinking.
Organizations and
communication
are provided.
Fewer than two
organizations are
identified, or are
incorrect; and/or
explanation of the
communication
between them and
the Midtown Family
Clinic may lack
demonstration of
Identification of
external
organizations
and/or
explanation of
communication is
incomplete or
inadequate.
IFSM 305 Stage 2: Sharing Data 6/13/2017
Provides an
introduction and
summary to
Section II; is
adequate, and
derived from the
Case Study.
10
4
analysis, and/or
critical thinking.
Types of Data to be
Shared
5 data elements for
each organization
and direction of
flow
Data Interchange
Standards
Two standards with
description,
requirement,
importance and
applicability
Incorporation of
Feedback on
Previous Stage
Substantive
feedback related to
key content is
addressed and
previous sections
are improved
Research
Two or more
sources--one source
from within the
IFSM 305 course
content and one
understanding of
course concepts,
analysis, and/or
critical thinking.
27-30 Points
24-26 Points
21-23 Points
18-20 Points
0-17 Points
Data elements are
correctly identified
and are different for
each organization;
the direction of the
data flow is
appropriate to the
case study; strongly
demonstrates
understanding of
course concepts,
analysis, and critical
thinking.
Data elements are
correctly identified;
the direction of the
data flow is
appropriate to the
case study;
demonstrates
understanding of
course concepts,
analysis, and critical
thinking.
Data elements are
identified;
direction of the
flow of data is
appropriate to the
case study.
Fewer than 5 data
elements may be
presented for each
of the two external
organizations; flow
of data may be less
than correct, or not
appropriate to the
case study.
Data elements and
flows are not
presented or are
not appropriate to
the case study, or
are otherwise
inadequate.
27-30 Points
24-26 Points
21-23 Points
18-20 Points
0-17 Points
Two different data
interchange
standards are listed
and explained, and
are applicable to
the case study, with
complete
explanations of the
standards, what
they require and
why they are
important.
At least one data
interchange
standard is
explained, along
with how it applies
to the data
interchange with
both external
organizations, is
applicable to the
case study, with a
complete
explanation of the
standard, what it
requires and why it
is important.
At least one data
interchange
standard is
explained, along
with how it
applies to the data
interchange with
both external
organizations, is
applicable to the
case study, with
an explanation of
the standard,
what it requires
and why it is
important.
At least one data
interchange
standard is
explained, but how
it applies to the
data interchange
with both external
organizations or to
the case study is
incomplete; and/or
explanation of the
standard, what it
requires and why it
is important may be
incomplete.
Data interchange
standard is not
identified; only
one
organization/data
standard are
identified; or
explanation is
severely lacking.
9-10 Points
8 Points
7 Points
6 Points
0-5 Points
Substantive
corrections very
effectively
incorporated to
reflect feedback
received on Stage 1.
Substantive
corrections
incorporated to
reflect feedback
received on Stage 1.
Corrections
incorporated to
reflect feedback
received on Stage
1. May not have
addressed all key
points or
sufficiently
corrected.
Minimal corrections
made based on
feedback received
on Stage 1. Some
improvements still
needed.
No corrections
made based on
feedback received
on Stage 1 and/or
incorrect changes
made.
9-10 Points
8 Points
7 Points
6 Points
0-5 Points
Required resources
are incorporated
and used
effectively. Sources
used are relevant
At least two sources
are incorporated
and are relevant and
somewhat support
the analysis.
References are
Only one resource
is used and
properly
incorporated
and/or
IFSM 305 Stage 2: Sharing Data 6/13/2017
A source may be
used, but is not
properly
incorporated or
used, and/or is not
effective or
30
30
10
10
No course content
or external
research
incorporated; or
reference listed is
5
external (other than
the course
materials)
Format
and timely and
contribute strongly
to the analysis.
References are
appropriately
incorporated and
cited using APA
style.
5 Points
appropriately
incorporated and
cited using APA
style.
reference(s) lack
correct APA style.
appropriate; and/or
does not follow APA
style for references
and citations.
Well organized and
easy to read. Very
few or no errors in
sentence structure,
grammar, and
spelling; doublespaced, written in
third person and
presented in a
professional format.
not cited within
the text.
4 Points
3.5 Points
3 Points
0-2 Points
Effective
organization; has
few errors in
sentence structure,
grammar, and
spelling; doublespaced, written in
third person and
presented in a
professional format.
Some
organization; may
have some errors
in sentence
structure,
grammar and
spelling. Report is
double spaced and
written in third
person.
Not well organized,
and/or contains
several grammar
and/or spelling
errors; and/or is not
double-spaced and
written in third
person.
Extremely poorly
written, has many
grammar and/or
spelling errors, or
does not convey
the information.
5
TOTAL Points
Possible
IFSM 305 Stage 2: Sharing Data 6/13/2017
100
6
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