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Microsoft
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Microsoft
:RUG
Microsoft Official Academic Course
MICROSOFT WORD 2013
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Editor
Executive Publisher
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M Ashenberg
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rinted
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ourrier/Kendallville.
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Copyright © 22014
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ileyy &HSon
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Understanding Word
1
LESSON SKILL MATRIX
Skill
Exam Objective
Objective Number
Customize the Quick Access toolbar.
1.4.3
Starting Word 2013
Working with Tools
Opening Backstage
Creating a Document
Saving a Document
Working with Templates
Previewing and Printing a Document
Closing a Document and Closing Word
S
M
Demonstrate how to use Show/Hide.
Create new blankIdocuments.
Talter
Save
lee formats.
ve document
docum
umennt inn alternative
um
erna
naative fifile
form
fo
rmat
ats.
s.
Maintain
Main
Ma
i ta
tain backward
backw
waH
rd compatibility.
coompatibility..
Demonstrate
Demoonsstrate how
w, to use
usee Show/Hide.
Show//Hiidee.
1.4.7
1.1.1
1.5.2
1.5.
5.2
1.5.7
1..5.
5.77
Createe new
new documents
doc
ocum
ocum
mennts
ts and
andd apply
applyy templates.
tem
empl
plat
pl
lat
atees
1.4.7
1.4.7
1.1.2
112
Configure documents
J to print.
Print document sections.
O
Set print scaling.
1.5.1
1.5.3
1.5.6
S
H
U
A
6
8
9
KEY TERMS
0 • Access keys
B •• AutoComplete
Backstage view
U • Block Style
© kali9/iStockphoto
Using the Microsoft Word Help Button
• command
• dialog box
• dialog box launcher
• groups
• I-beam
• insertion point
• KeyTips
• menu
• Mini toolbar
• mixed punctuation
• nonprinting characters
• open punctuation
• Preview
• Print
• Quick Access Toolbar
• Redo
• Ribbon
• Save
• Save As
• ScreenTip
• Settings
• shortcut menu
• tabs
• template
• Undo
• white space
• Word Wrap
1
2
Lesson 1
Tech Terrace Real Estate works with clients to buy, sell, and rent homes
in a neighborhood that borders a local university. The company’s agents
regularly create letters, sales data, and other real estate information to
be mailed to current and prospective clients. Microsoft Word 2013 is the
perfect tool for this task and much more. In this lesson, you learn how
to navigate the new Word 2013 interface and use basic Word features
to create and manage documents such as those used by Tech Terrace
Real Estate.
© kali9/iStockphoto
S
M
Microsoft Word’s Opening Screen
I
Before you begin working in Microsoft Word 2013, you need to acquaint yourself with the
T open a blank document in Microsoft
primary userr interface
int
nterface
t
e (UI).
(UI). When
W hen you
Micros Word 2013, you
see a screen similar
sim
mil
ilar too that
th
hat shown
sho
hown
ho
n in
nHFig
Figure
gurre 1-1.
,
SOFTWARE ORIENTATION
Quick Access Toolbar
Tabs
Microsoft Word logo
Ribbon
Insertion point
Vertical Ruler
Status bar
Task bar
Figure 1-1
Microsoft Word 2013 Opening screen
Document
Do
ocume
ent Title
J
O
S
H
Horizontal Ruler
U
A
6
8
9
0
B
U
Help
Help Button
Button
Bu
Min
Minimize
Restore
Down/Maximize
Close
Microsoft
Account Sign in
Collapse the Ribbon
Blank Document
Zoom Slider
Microsoft has designed the Word UI to provide easy access to the commands you need most
often when creating and editing documents. (Note that your screen might vary somewhat
from the one shown here, depending on your program’s settings.) Use Figure 1-1 as a reference
throughout this lesson as well as the rest of this book.
Understanding Word
3
STARTING WORD 2013
The Bottom Line
Microsoft Word is a word processing tool for creating different types of documents that are used
in the work and school environment. The appearance of Microsoft Word 2013 is similar to Word
icon, a custom2010 but with more enhanced features. It contains a new look for the Word
ized Office Background that appears above the Ribbon, live access to your SkyDrive account, an
option to work in Read Mode, tab text that appears blue when active, the status bar displays in a
blue background, and many more exciting new features. When you first launch Word, it opens
with the Recent screen displayed. This screen allows you to create a new document from either a
blank document or from a template. And when you exit a document and later return, Word 2013
resumes where you left off.
Starting Word
In this exercise, you learn how to start Word using Windows 8 or Windows 7.
For instructional purposes, Windows 8 will be used to begin working in Word 2013. Microsoft
S
Windows 8 is the latest operating system that interacts with your desktop, laptop, or touch-screen
M or tablet. Steps on using Windows 7 to start Word 2013
devices, such as a touch-screen monitor
also are discussed.
I
T you see is called the Windows Star
When using
Windows
Start screen (see Figure 1-2). You
ing W
in
indow
ows 8, tthe
ow
he screen
can choose
begin
your
see which
whi
h ch
h application
app
pplicaation
ti tooH
begi
gin by
gi
by usingg yo
our mouse
mousse oor,
mo
r, if yyou
ou have a touch-screen monitor, tap the application
appl
ap
plic
pl
icat
ic
atioon you
at
you want
wan
ant to begin.
begin. Thee Start
Sta
tart
rt screen
n provides
prov
pr
ovide access to mail, SkyDrive,
ov
Internet Explo
Explorer,
photos,
games,
and
loreer, pho
lo
hoto
ho
toos, gam
mes,, music,
mu
usiic, video,
videoo, an
nd of course the
th latest
late version of the Microsoft
Office applications.
Tablets
cee 2013
installed can be
plicattions
io Ta
Tab
blets wi
with
th
h Windows
Win
indo
in
dows
do
ws RT
RT and
and the
th
he Offi
Of fi
fice
20013 applications
a
customized the same way as your desktop.
J
If you don’t have Office 2013 installed
O on your computing device, you can still create, view, and
perform simple edits on Word documents using an online Word Web App. Office Web Apps are
S and OneNote. Office Web Apps are launched using a web
available for Word, Excel, PowerPoint,
browser, such as Internet Explorer.
H One of the differences between the Word Web App and the
Word 2013 application installed on your computer is the number of features available. The Word
U
Web App allows you to create, open, and edit documents with only the most basic commands.
It is a wonderful way to create a A
simple document and share it. The main advantage of using the
Word 2013 application installed on your computer is having full access to all the features to create
a professional-looking document. If you use the Word Web App, you will not be able to complete
6 it does not include all the features we cover.
all the exercises in this book, because
8
Microsoft has an online storage space referred to as the Cloud . You are provided with 7 GB of free
online storage space and are able9to share and manage your documents with anyone. Before you
can use this, you need to create 0
a Microsoft account profile. Once you create your account, you
will find it easy to share and manage your documents with others.
B
Windows 8 works seamlessly with
UOffice 2013. In the upper-right corner of the Windows 8 screen,
it displays your Microsoft account profile once your account is activated. If you are logged on to
your Microsoft account, it appears in the same location in each of the Office 2013 applications.
Microsoft has made it easier for you to continue working on your documents at any computer and
reminds you where you left off.
To begin using Word 2013, locate the Word icon and click the left mouse button or, if you are
using a touch-screen monitor, tap the icon.
If your school is operating on Windows 7, launch Word 2013 by double-clicking the Word program icon on your desktop or by choosing Microsoft Word 2013 from the Start menu.
4
Lesson 1
When Word is launched, the program opens with the new Word 2013 screen (see Figure 1-3).
On the left side of the screen under Recent, you see a list of documents that have been accessed
recently. The right window pane displays a blank document page and several templates to create
customized documents. To create a blank document, click the Blank document page and Word
will open.
The blinking insertion point in the upper-left corner of this document is where you begin creating your text. When you place your cursor near it, the insertion point changes to a large “I,” which
is called the I-beam.
Take Note
STEP BY STEP
Figure 1-2
New Start screen
The lessons in this book are created using the Windows 8 operating system. If your computer is
running the Windows 7 operating system, some screenshots and steps might appear slightly different than those provided in this book.
S
M
GET READY. Before you begin these steps, be sure to turn on and/or log on to your
I
computer.
T 8 (see Figure 1-2), locate Word 2013 and click the
1. From the
e St
Start
t
screen
sccre
r en of
of Windows
Windows
icon . Fo
Forr Wind
Windows
ndow
nd
ows 7 users,
ow
use
er sH
, locate the Windows
Wind
ndows ta
nd
taskk b
bar,
ar, cl
click
lic
ick the Start
button,
and then
click
n cli
l ck Al
Alll Pr
A
Programs
Prog
ograms
og
s. A me
menu
enu
u of insta
installed
alled
ed p
ed
programs
r gram
ro
ms ap
appea
appears. Click the Microsoft
Office folder.
older
er. Next
er
Nextt click
cli
liick Mic
Microsoft
cro
o,soft W
Word
ord 2013
3. The new Word
Wo
ord
d 201
2013 screen opens.
Start Word
J
O
S
H
U
A
6
8
9
0
B
U
Microsoft
Account Sign in
Charms
2. The new Word 2013 screen appears (see Figure 1-3). On the left side of the screen,
you see the recent documents that have been accessed, and the right side displays the
blank document page and templates.
Understanding Word
5
Figure 1-3
Word 2013 window
Search for online templates box
Recent Opened
Documents screen
Help
Sample
Templates
Another Way
In Windows 7, you
can use the Search Programs
and Files box, type Microsoft
Word 2013 and press Enter.
You can also search for a
program or file by clicking the
Start button and then typing
the first two characters of the
program or filename into the
Search box; files and programs
beginning with those letters
appear in the Start menu. By
right-clicking on the Word 2013
icon, you can pin Word 2013 to
the Start menu and task bar, so
that it is always visible.
Take Note
Another Way
For Windows 7
users, when Office was
installed on your computer, a
shortcut icon might have been
added to the Start menu or to
your desktop. Double-click the
shortcut icon on your desktop
to start Word without having to
go through the Start menu.
The Bottom Line
S
M
I
T
H
,
PAUSE. LEAVE
E the Word
Wo 2013
201
13 screen
scre
een open
ope
pen
n to
ou
use
se iin
n the
th
h next
xt e
exercise.
xer
J
O
Windows 8 and Windows 7 are S
for PC users at home, work, and school. Both are powerful tools
that control the user interface, storage devices, other softwares, peripheral devices, networks/securiH
ty, system resources, and task scheduling. Windows 8 is the latest operating system standard for
computers, laptops, and tablets. U
Windows 8 also comes in multiple versions, such as Windows 8
Pro and Windows RT to support your personal needs and how you use your device. Windows 8
A
is an improvement on Windows 7 that supports touch-capable devices in addition to traditional
mouse and keyboard commands. You can get started with Windows 8 by practicing using the
Narrator. On the keyboard, press
6 the Windows logo key plus Enter. To Exit the Narrator, press
Caps Lock1ESC .
8
9
WORKING WITH TOOLS0
The Word 2013 window has many
B onscreen tools to help you create and edit documents quickly
and efficiently. In this section, you learn how to locate and use the Ribbon, the Mini toolbar, and
U Word commands. A command is an instruction based on the
the Quick Access Toolbar to access
action that you give to Word by clicking a button or entering information into a command box.
You also learn how to use Access keys, a tool that enhances the keyboard shortcuts and appears as
small letters on the Ribbon. Access keys are also known as KeyTips.
Using the Ribbon
In Word 2013, the Ribbon contains multiple commands separated by tabs. Microsoft has represented each of its Office application with a color. Word is symbolized with the color blue and active
tab text is blue—this is one of the new features in Word 2013. In turn, each tab contains several
6
Lesson 1
groups, or collections of related Word commands. For example, in the Home tab, the grouping
levels consist of Clipboard, Font, Paragraph, Styles, and Editing. Each group contains one or more
command boxes that have a drop-down menu, or list of options, associated with them; you click
the drop-down arrow to produce this menu. Some groups have a dialog box launcher —a small
arrow in the lower-right corner of the group—that you click to launch a dialog box that displays
additional options or information you can use to execute a command.
In this exercise, you learn to use the Ribbon by making tabs active, hiding and displaying command groups, and using the dialog box launcher and drop-down arrows.
In the Office 2013 programs, the Ribbon is contextual, which means it displays commands related
to the type of document or object that you have open and onscreen.
STEP BY STEP
S
M screen open.
GET READY. Start with the File > New
I The Ribbon is located at the top of the Word screen. In
1. Click the Blank document icon.
y opened
p
your newly
document,
T, the Home tab is the default tab on the Ribbon, as shown
in Figure
1-4.
Note
Ribbon
Font, Paragraph,
e 1- 4. No
ote how
ote
ot
w tthe
he
e Ri
ibbon
on is
on
is divided
divide
ed into
into groups:
gro
r ups:
ups:: Clipboard,
up
Clipb
pbo
pb
o
H
Styles, and
an
nd Editing.
E ittin
Ed
ing..
,
Use the Ribbon
Figure 1-4
The Ribbon
Tabs
Drop-down arrows
in command box
J
O
Dialog box launcher
S
H
U
A
Groups of commands
Collapse
the Ribbon
6
2. Review the other tabs on the Ribbon
and review each group associated with the tab,
and identify the arrows that launch
a
dialog box (if present).
8
3. Click the Page Layout tab to make it the active tab. Notice that the groups of commands
change. The Page Layout tab 9
contains three groups: Page Setup, Paragraph, and
Arrange. Notice that in the Page
0 Setup and Paragraph group a small arrow appears in
the lower-right corner. Clicking on the arrow opens the dialog box with more options to
B
select or complete a command.
4. Click the Home tab.
U
5. Click the dialog box launcher in the lower-right corner of the Font group. The Font
dialog box, as shown in Figure 1-5, appears. The Font dialog box contains two tabs
with the Font tab being the active tab. There are many options to select within the Font
dialog box. Click Cancel to close the dialog box.
Understanding Word
Figure 1-5
Font dialog box
S
M
I
T
H
,
Another Way
Also you can locate
a font quickly by typing the first
three characters of the name in
the Font command box.
6. Click the drop-down arrowJ
on the Font command box in the Font group to produce a
menu of available fonts, as shown in Figure 1-6.
O
S
H
U
A
Figure 1-6
Font menu
Clicking on the drop-down arrow
produces available fonts to select
6
8
9
0
B
U
Use scroll bar or buttons
to view additional fonts
Another Way
To unclutter the
screen, press the ^ key located
above the vertical scroll bar
in the right corner or press
Ctrl1F1. Holding the Ctrl while
pressing F1 is a toggle key,
which hides the Ribbon and
then displays the Ribbon.
7. Click the arrow again to close the menu.
8. Double-click the Home tab. Notice the command groups are hidden to give you more
screen space to work on your document.
9. Double-click Home again to redisplay the groups.
PAUSE. LEAVE the document open to use in the next exercise.
7
8
Lesson 1
Using the Mini Toolbar
In this exercise, you learn to use the Mini toolbar, a small toolbar with popular commands that
appears when you point to selected text. The Mini toolbar displays after text has been selected.
You also learn to display the shortcut menu, which contains a list of useful commands. To display
the shortcut menu, right-click on selected text. If you are familiar with the Mini toolbar, you will
notice that new commands have been added to the Mini toolbar.
STEP BY STEP
Use the Mini Toolbar
USE the document that is open from the previous exercise.
1. Type the term mini toolbar into your blank document. Drag the mouse pointer over
the word “toolbar” to select it. The Mini toolbar appears once the word is selected, as
shown in Figure 1-7.
Figure 1-7
Mini toolbar
S
M
I
T
H
2. Point to the
eF
Font
ont comm
on
ccommand
omm
mmand on the
eM
Mini
ini toolbar.
toolb
barr.
,
3. Click the
e drop-down
drop
op-d
op
-d
down
n arrow
ar
on the
the Font
Fon
on
nt command
comm
mand
d box. A font menu
menu appears. Press Esc once
or click the dro
drop-down
rop-down
ro
w arrow
w again
again
n to
to exit
exit the
the command
com
omma
mand
ma
nd box.
box
x To close
clo the Mini toolbar, click
anywhere in a blank area within the document.
J
4. Now, position the insertion point on the selected text and right-click; the Mini toolbar
appears, accompanied by a shortcut
menu that displays a variety of commonly used
O
commands (see Figure 1-8).
S
5. Click anywhere in …
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